A lot of us, especially here at summ.it, spend our time driving to and from client premises which means having a car policy within our contract is extremely important.
Driving during working hours, just like driving for personal use, poses risks which we need to identify and minimise. As stated by the Health & Safety Executive, up to a third of all road traffic accidents involve somebody who is at work at the time. A driving at work policy can help minimise risks and give employees a clear outline of what they need to in order to drive safely at work.
A policy should cover all of the aspects you want your employee to follow when driving during working hours. Below are a few examples of things you may choose to include within your policy and make mandatory for your staff.
Ensuring your vehicle is roadworthy and covered for business use
Making sure the car used is safe to drive, taxed and your employee is insured for business use.
Ensure all services and MOT’s are up to date
This also ties in with making sure the car being used is road worthy, ensuring all MOT’s and services are up to date on cars will reduce safety issues.
Safety measures are always taken (e.g seatbelt)
Drivers are always to wear seatbelts and ensure all mirrors/dashboard are clear and not obstructed.
Drive within speed limits
Sticking to speed limits and respecting over road users is extremely important to ensure safe driving.
Follow the highway code
Failing to comply with the highway code will increase risks of road traffic accidents.
Allow extra journey time and breaks when required
Travelling too many hours in a day will result in the driver becoming tired and therefore more prone to accidents when travelling. Ensuring staff have breaks from driving after a certain amount of time is extremely important for their health and safety.
Do not use mobile devices when driving
The law states you cannot use a hand held mobile device when driving. Under no circumstance should the employee break this law. Unless the car has a hands free/Bluetooth device, all calls should be made once the car is safely parked up and the engine is switched off.
Putting a driving during working hours policy in place will outline what you expect for both yourself and your employee. There are many other aspects you could touch on in your policy, such as unauthorised passengers, smoking in company vehicles and what to do in the event of an accident/breakdown.